| JOB TITLE: Coordinator I, Office - Health Occupations |
FLSA: Non-Exempt GRADE: B23 |
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LOCATION:
Lone Star College–Montgomery
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ESSENTIAL JOB FUNCTIONS:
Provides supervision and training of student workers.
Coordinates and schedules office duties based upon priorities.
Composes correspondence from verbal direction or from knowledge of organizational policies and procedures.
Active in planning, analysis and revision of department schedules and calendar.
Supports student selection process in health programs.
Arranges meetings and attends advisory committee meetings as required.
Responsible for department payroll input and the demographics of adjunct faculty and time sheets for hourly employees. May prepare memorandums of assignment.
Assumes lead in budget building. Monitors budget expenditures and prepares transfer requests.
Assists in budget planning process; sets up and maintains records of budget expenditures.
Create and maintain student tracking records on database software, Excel and/or Access.
Responsible for creation and maintenance of electronic requisitions.
Responsible for maintenance of office supplies and equipment.
Responsible for maintenance of department documentation, files, reports, contracts, etc.
Meets with the division/department staff at office meetings. Confers with staff to resolve conflicts.
Retrieves, compiles, and disseminates reports, correspondence, agendas, or management information in support of department/division.
May coordinate the pulling and/or research of enrollment figures and student rosters from Colleague.
May input and/or maintain faculty qualifications for adjunct and full-time employees and assist in hiring paperwork for new faculty.
May assist faculty in program coordination activities, including scheduling.
May act as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development.
May assist students concerning courses and schedules during registration and notify them of class cancellations.
KNOWLEDGE, SKILLS, EXPERIENCE:
High School diploma required - Associate’s degree in Business Management preferred; Five years progressively responsible experience in administrative support; Three+ years experience in coordination/supervision role; Training in office administration, or equivalent combination of education and experience; Ability to prioritize own work and that of part-time clerical employees; Strong organizational skills, detail oriented with excellent follow through on tasks and the ability to handle multi-activities, projects and priorities; Skilled in the use of microcomputers and related software for word processing, spreadsheets and databases; Ability to work with minimal supervision and maintain confidential information; Experience in the field of nursing or health care an advantage; Requires independent thinking, ability to meet deadlines, to work independently and supervise the work of others; Ability to lead, motivate and direct others; Strong interpersonal skills needed; Solid knowledge of office procedures; May require working with students to solve problems.
LAST MODIFIED:
Oct-27-2003