Coordinator I, Evening & Weekend

PURPOSE AND SCOPE:

Responsible for oversight of Center operations during evening and weekend hours.

ESSENTIAL JOB FUNCTIONS:

• Coordinate operational activities during evening and weekend hours including admissions, academic advising, registration, student services and business office services.

• Provide faculty and staff with required assistance including instructional needs, equipment, supplies, labs, etc.

• Oversee security of building including securing classrooms and labs, vehicle registration, safety and emergency programs, lock building each evening, unlock on Saturdays.

• Resolve conflicts that arise during evening and weekends including room conflicts, lab conflicts and faculty/student/public conflicts. Involve security when necessary.

• Responsible for emergencies, including contacting appropriate administrators when emergency situation arise such as weather related or security related emergencies.

• Coordinate CE programs including registration, business office, class rolls, certificates.

• Maintain phone message system, and emergency contact systems as well as maintains and updating Evening/Weekend Handbook.

• Process evening and Saturday revenue deposits.
  

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• High School diploma.
• Five years experience in administrative support.
• Three + years in coordination/supervision of administrative functions.

Preferred:

• Associate’s degree.

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment.

CONTACTS:

Contact with faculty, staff, and students as necessary to carry out the general duties of the position.

COMPLEXITY/EFFORT:

Employee must be detail oriented. Ability to handle emergency situations as the evening administrator in charge. Good organizational skills combined with effective interpersonal skills. Ability to work on a number of projects simultaneously and prioritize workloads.

WORKING CONDITIONS:

Work is performed in a climate-controlled office environment with minimal exposure to safety hazards.

GENERALIZED WORK ACTIVITIES:

• Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Coordinating the Work and Activities of Others - Getting members of a group to work together to accomplish tasks.

• Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

• Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.

• Resolving Conflicts and Negotiating with Others - Handling complaints, settling disputes, and resolving grievances and conflicts, or otherwise negotiating with others.

• Monitoring Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.