Clerk III, Accounting

PURPOSE AND SCOPE:

Performs non-routine tasks within Accounts Payable/Receivable Department under limited supervision.

ESSENTIAL JOB FUNCTIONS:

• Reconciles bank accounts monthly.

• Issues stop payments on checks as directed by District.

• Prepares and files monthly state and county tax reports for District.

• Posts to and maintains District cash receipts journal.

• Prepares and audits inter-fund bank transfers.

• Notifies customers of NSFs and maintains list of violators.

• Arranges payments to company credit cards and investigates charge backs.

• Supervises junior accounting workers.

• Obtains meter readings for copier and postage machine at end of month.

• Answers non-routine vendor questions and solves non-routine problems.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• High School diploma or GED required.
• Five years related work experience.
• Word processing, spreadsheet, bookkeeping and accounting knowledge. 
• Strong organizational and interpersonal skills.

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment.

CONTACTS:

Contact with faculty and staff as necessary to carry out the general duties of the position.

COMPLEXITY/EFFORT:

Position requires ability to communicate effectively with vendors and employees to resolve problems and strict attention to detail and accuracy.

WORKING CONDITIONS:

Work is performed in an office environment.

GENERALIZED WORK ACTIVITIES:

• Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

• Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

• Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

• Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.

• Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.