Clerk II, Library - ALS

PURPOSE AND SCOPE:

Performs standard tasks, which support the delivery of library materials to all the campus/consortia constituencies.

ESSENTIAL JOB FUNCTIONS:

• Perform physical processing of books and non-print, including: verifying accompanying paperwork; property stamping; attaching labels, targets, pockets, and plastic jackets.

• Correspond with campus libraries via e-mail to submit requests for Interlibrary Loan materials.

• Place fully processed books and non-print into bins for distribution to Libraries.

• Perform physical processing of paper serials (periodicals, newspapers, and indexes), including: attaching targets, writing issue date and volume number on label, placing in bins for distribution to Libraries.

• Prepare duplicate serials for mailing to EBSCO Missing Copy Bank.

• Count and verify microform serials against packing lists.

• Generate daily overdue notices; prepare notices for mailing and send copies to respective Libraries.

• Empty bins arriving from Libraries and distribute contents to Automated Library Services staff as appropriate. Prepare empty bins for redistribution to Libraries.

• Assist with incoming Interlibrary Loan materials, including the preparation of book straps, periodical slips, and the placement of material in bins for distribution.

• Assist with outgoing Interlibrary Loan materials, including the typing of mailing labels and book straps and the packaging of material for shipping.

• Maintain Interlibrary Loan paper files.

• Act as backup and resource person for sorting and distributing U.S. and District courier mail.

• Provide assistance with other departmental tasks as needed.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• High school diploma or equivalent.
• Working knowledge of general office practices and procedures.
• Excellent problem solving and communication skills.
• Ability to work cooperatively and independently in a team-oriented environment.

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment with MS Outlook e-mail, typewriter, and other general office equipment.

CONTACTS:

Contact with fellow staff members in Automated Library Services, as well as other staff at District Office.

COMPLEXITY/EFFORT:

Position requires excellent problem solving and communication skills to resolve material related problems affecting the Libraries, and Interlibrary Loans. Moderate physical effort required to lift resources (approximately 20 lbs): few health and/or safety precautions.

WORKING CONDITIONS:

Work is performed in an office environment with access to staff, and vendors.

GENERALIZED WORK ACTIVITIES:

• Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

• Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

• Performing General Physical Activities - Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.

• Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.