Clerk II, Accounting

PURPOSE AND SCOPE:

Performs standard tasks under established guidelines within Accounts Payable/Receivable Department under limited supervision.

ESSENTIAL JOB FUNCTIONS:

• Prepares vouchers for invoices, check requests, travel reimbursements and advances.

• Approves invoices and purchase orders for payment.

• Prepares, balances and files computer generated reports.

• Prints, separates and distributes checks.

• Prepares and posts ledger and journal entries.

• Assigns and maintains vendor numbers.

• Prints check registers and balances with journal.

• Coordinates refunds, prints refund checks and balances refund registers.

• Prepares and mails year-end 1099’s.

• Supervises part-time clerical workers.

• Answers routine vendor questions and solves routine problems.

• Performs additional job-related duties within reason and capabilities, as directed.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• Two years related work experience.
• Strong organizational skills, as well as excellent telephone etiquette.

Preferred:

• Basic computer skills and accounting knowledge are helpful.

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment

CONTACTS:

Internal - Contact with faculty and staff as necessary to carry out the general duties of the position.

COMPLEXITY/EFFORT:

Position requires ability to communicate effectively with vendors and employees to resolve problems and strict attention to detail and accuracy.

WORKING CONDITIONS:

Work is performed in an office environment.

GENERALIZED WORK ACTIVITIES:

• Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

• Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

• Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

• Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Communicating with Persons Outside the Organization - Communicating with persons outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

• Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.