Analyst I, HR Data

PURPOSE AND SCOPE:

Responsible for ensuring proper information is maintained in Colleague system. Reviews and analyzes PARs to ensure compliance with current policies. Inputs or uploads data on Fulltime employees. Generates audit reports to track compliance and accuracy. Identifies compliance issues and corrects or requests corrections. Audits input from campuses. Audits system to ensure in compliance with files. Creates and maintains reports on HR data required for reporting purposes (including I-9's, SAC's, English Proficiency)

ESSENTIAL JOB FUNCTIONS:

• Reviews incoming PARs for accuracy and compliance issues.
• Inputs fulltime PARs or uploads information from electronic PARs.
• Audits information and tracks compliance with internal and external requirements, including I-9's, SACs, placement worksheets, new hire paperwork.
• Resolves compliance issues with campus.
• Resolves data input issues with payroll, accounting, and campus.
• Acts as resource for campus payroll and HR employees.
• Creates and runs monthly audit reports to identify errors/compliance issues.
• Provides audit reports to campuses for resolution.
• Tracks campus compliance.
• Inputs and documents corrections to employee records.
• Assists with transcript acknowledgement and SACs compliance issues.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• Two plus years experience in HR systems/web.
• Skills in written communication, language and numbers required.
• Ability to summarize and report on data.
• Both fiscal and customer focus required.

Preferred:

• AA degree in business or HR preferred; related work experience may be substituted.
• Some Payroll experience preferred. Some financial/audit experience.
• Excellent MS office skills including Excel, PowerPoint, Word, and Access skills.
• Prior knowledge of Colleague system .

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, word processing programs, Excel, calculator, phone and other general office equipment as required.

CONTACTS:

Internal - Managers, employees, and HR to exchange information, provide service and/or resolve problems. Contact with finance, payroll, audit and administrative services, business services areas.

External - Contact with market survey peers as well as local, state and federal agencies to provide or request information.

COMPLEXITY/EFFORT:

Work is moderately complex requiring general knowledge of organizational structure and purpose, mathematical ability, analytical skills and the ability to communicate effectively with all levels of employees.

WORKING CONDITIONS:

Work is performed in a climate controlled office environment, readily accessible to the public.

GENERALIZED WORK ACTIVITIES:

• Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.
• Evaluating Information to Determine Compliance With Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
• Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.
• Making Decisions and Solving Problems - Analyzing information and evaluating results to choose the best solution and solve problems.
• Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.