Accountant IV

PURPOSE AND SCOPE:

This position is responsible for fixed assets accounting, accounts payable, and general ledger activities. Coordination of physical inventories of fixed assets and the related reconciliation to the general ledger. Performs supervision and management of the accounts payable department. Performs accounting activities related to accounts payable. Review and verify accuracy of journal entries. Performs reconciliations of subsidiary records to the general ledger.

ESSENTIAL JOB FUNCTIONS:

• Coordinates the physical inventories of fixed assets including communications with district personnel, setting timelines, documenting procedures, and working with appropriate personnel to ensure an accurate and timely completion.

• Trains district personnel in performing physical inventories and fixed asset procedures.

• Manages the implementation of the fixed assets and accounts payable modules integration and the setup of the fixed assets within the Colleague software system.

• Evaluates and assesses impact of changes in procedures and processes required by internal policy changes or external regulators.

• Reconciles the subsidiary fixed asset records to the general ledger.

• Resolves discrepancies between the physical inventories and the subsidiary records.

• Ensures that capitalization policies are applied appropriately.

• Maintain the system of monitoring transfers/deletions of fixed assets and properly dispose of obsolete property.

• Directs and manages the operation of the accounts payable department.

• Oversees the resolution of disputes with outside vendors and agencies.

• Develop and implement processes that ensure payments to vendors are made in a timely, efficient manner.

• Ensures that disbursement policies are applied appropriately.

• Maintain documentation of the operating processes and procedures for accounts payable.

• Ensures the proper processing of EFT transactions in accordance with all procedures and regulations.

• Reconciles the accounts payable subsidiary records to the general ledger.

• Manages accounts payable and fixed asset testing procedures for Colleague software upgrades; maintains a system to ensure proper access is granted to personnel for accounts payable and fixed assets.

• Prepares audit schedules and provides supporting documentation as required by the external and internal auditors.

• Reconciles the subsidiary records to the general ledger for assigned general ledger accounts.

• Prepares and reviews journal entries and provides necessary assistance to personnel in accounting practices and procedures.

• Performs detailed analytical research of issues and resolves in accordance with policies and procedures.

• Ensures that processing of grant disbursements is performed in accordance with applicable rules and regulations, working in conjunction with the Grants Administration department.

• Demonstrate effective interpersonal skills in relating to and communicating with staff, District employees, and vendors.

• Demonstrate high expectations for staff performance and evaluate performance to ensure effectiveness.

• Performs other duties as assigned by the Director, Business Services.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• Bachelor’s degree in Accounting or Finance. 
• Five to seven years of professional accounting and/or finance experience.
• Supervision experience.
• Broad knowledge of general accounting principles, practices, and procedures.
• Excellent interpersonal and communication skills, both verbal and written.
• Attention to detail and ability to cope with several tasks simultaneously, and be deadline oriented.
• Initiative and analytical skills are mandatory.
• Strong computer skills.
• Experience with database financial software systems.
• Capable of performing complex query functions using the mainframe application software, Colleague.
• Excellent Microsoft Access, Excel, and Word skills.

Preferred:

• Experience in governmental accounting.

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone, and other general office equipment.

CONTACTS:

Internal - College staff (including clerical and administrative), Internal Auditor

External - External auditors, external vendors, State and Federal agency employees.

COMPLEXITY/EFFORT:

Position requires ability to perform with attention to details, accuracy, and timeliness. Analysis and research of financial data. Daily usage of personal computer using Microsoft Access database software and Microsoft Excel spreadsheet software. Must be capable of performing complex query functions using the mainframe application software, Colleague. Job requires little physical effort and health and safety precautions associated with general office environments.

WORKING CONDITIONS:

Work is performed primarily in a climate controlled office environment not readily accessible to the general public. Exposure to health and safety risks is minimal. Requires work characteristics supportive of collaborative work efforts in a collegial atmosphere.