Accountant I - District

PURPOSE AND SCOPE:

Performs staff accountant duties, specializing in general ledger and financial report functions; serves as PC User Coordinator for all Business Offices. Follows generally accepted accounting procedures under limited supervision.

• Prepares journal entries, cash and inter-fund transfers; calculates pre-paid interest on Bond payments, T-bills, CMO’s.

• Reviews journal entries of individual campus accounting clerks; assists with information regarding procedures.

• Supervises the work of the district accounting clerk: determines priorities, schedules and assigns work, reviews journal entries, vouchers, reconciliation’s and computations, recommends staffing needs, promotion, transfer or termination, participates in hiring; counsels and evaluates subordinate, recommends and provides training.

• Reconciles assigned general ledger accounts (payroll, general bank accounts, due to/from accounts, Cobra payments, etc.); assists accounting clerk in reconciliation of large accounts.

• Closes general ledger and prepares financial statements.

• Generates periodic reports for district managers and administrators, i.e. monthly campus expenditures and budget status; Continuing Education Quarterly reports.

• Ensures NSF checks are handled properly and filed with the Justice of the Peace.

• Prepares vouchers for group insurance payments and long distance usage by department; prepares journal entries of campus interdepartmental charges.

• Supervises input and final transfer of cash receipts journal to the general ledger.

• Recommends procedures for increased efficiency and accuracy.

• Assists Treasurer with reconciliation of accounts, budget account set-up/transfer; General Ledger and Chart of Accounts maintenance and on-line computerized transactions.

• Assembles information and develops reports and/or worksheets for financial reporting, budget and audit purposes.

• Assists with year-end General Ledger closing procedures; prepares year-end accruals.

• As User Coordinator, trains campus Business Office Coordinators in proper use of computer language for generation of monthly reports; works with System Analysts in development of standardized reports.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• Advanced training obtained through higher education equivalent to an Associates Degree and/or on the job training in the principles of accounting and computer use in accounting.
• Five to seven years of progressive work experience in accounting.
• Knowledge of current methods of computerized accounting and software.
• Organizational skills.
• Ability to communicate well, both verbally and in writing. Interpersonal skills.  
• Good supervisory and training skills.

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment.

CONTACTS:

Contact with faculty and staff as necessary to carry out the general duties of the position.

COMPLEXITY/EFFORT:

Job involves attention to detail and accuracy; working at a computer; analysis of hardware and software; meeting report deadlines regularly. Job duties require little physical effort.

WORKING CONDITIONS:

Work is performed primarily in a climate-controlled office environment not readily accessible to the general public.

GENERALIZED WORK ACTIVITIES:

1. Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

2. Monitoring and Controlling Resources - Monitoring and controlling resources and overseeing the spending of money.

3. Communicating with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

4. Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

5. Evaluating Information to Determine Compliance With Standards - Using relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

6. Guiding, Directing, and Motivating Subordinates - Providing guidance and direction to subordinates, including setting performance standards and monitoring performance.