Accountant I - Campus

PURPOSE AND SCOPE:

Under supervision of the Associate Dean of Instructional Initiatives or the Pathways Program Director (Lone Star College–Montgomery), this person is primarily responsible for supporting the administrative functions of a large grant-funded program. This person will perform staff accountant duties, specializing in general ledger and financial report functions and will follow generally accepted accounting procedures under limited supervision. This position is a grant funded position and as a result is periodically reviewed to determine if funds exist to continue this position.

ESSENTIAL JOB FUNCTIONS:

• Prepares journal entries, cash and inter-fund transfers.

• Reviews journal entries of individual campus accounting clerks; assists with information regarding procedures.

• Reconciles assigned general ledger accounts; assists accounting clerk in reconciliation of large accounts.

• Generates periodic reports for district managers and administrators, i.e. monthly campus expenditures and budget status; Continuing Education Quarterly reports.

• Prepares vouchers for payments and prepares journal entries or campus inter-departmental charges.

• Recommends procedures for increased efficiency and accuracy.

• Assists Administrative with reconciliation of accounts, budget account set-up/transfer.

• Assembles information and develops worksheets for financial reporting, budget, and audit purposes.

• Reconciles payroll expenditures with time and effort reports.

• Assists Associate Dean and Project Pathways Director on special projects as assigned.

• Develops and maintains databases and spreadsheets for documenting projects.

• Performs duties essential to the smooth operation of the office, including purchasing, payroll, travel and organizing meetings.

KNOWLEDGE, SKILLS, EXPERIENCE:

Required:

• Advanced training obtained through higher education equivalent to an Associates Degree and/or on the job training in the principles of accounting and computer use in accounting.
• Three years of progressive work experience in accounting.
• Knowledge of current methods of computerized accounting and software.
• Organizational skills.
• Ability to communicate well, both verbally and in writing.  
• Interpersonal skills.  
• Good supervisory and training skills.
  

EQUIPMENT USED:

PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment.

CONTACTS:

Contact with management, faculty and staff as necessary to provide or obtain information to carry out the general functions of the position.

COMPLEXITY/EFFORT:

Job involves attention to detail and accuracy; working at a computer; analysis of hardware and software; meeting report deadlines regularly. Job duties require little physical effort.

WORKING CONDITIONS:

Work is performed primarily in a climate-controlled office environment not readily accessible to the general public. Regular travel between college locations may be required.

GENERALIZED WORK ACTIVITIES:

• Processing Information - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

• Analyzing Data or Information - Identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts.

• Monitoring Processes, Materials, or Surroundings - Monitoring and reviewing information from materials, events, or the environment, to detect or assess problems.

• Getting Information - Observing, receiving, and otherwise obtaining information from all relevant sources.

• Documenting/Recording Information - Entering, transcribing, recording, storing, or maintaining information in written or electronic/magnetic form.

• Performing Administrative Activities - Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.